Announcements

FileHeads Professional Organizers will be sponsoring a series of teleclasses called Judith Kolberg’s Greatest Hits. Stay tuned for more information!

SaneBrains, a podcast for those who think and organize differently or who are chronically disorganized led by Judith Kolberg and Maureen Nolan is ready for easy listening
SaneBrains: A Podcast with Maureen Nolan, LPAC and Judith Kolberg

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A Place for Your Stuff - George Carlin

Getting Organized in the Era of Endless

SQUALL PRESS, the publishing division of FileHeads, is pleased to announce Getting Organized in the Era of Endless: What to Do When Information, Interruption, Work and Stuff are Endless But Time is Not!
Order yours today!

Posts Tagged ‘getting organized’

Social Media May Come Back to Haunt You

Wednesday, April 24, 2019 @ 06:04 PM
posted by admin

Did you know 10,000 people every day are wished a Happy Birthday on Facebook and they are dead! That can be creepy, disrespectful and annoying, but more importantly, information left on social media accounts of the deceased are ripe for identity theft, hacking, and phishing. When Angela died, a criminal learned about her alumni organization on LinkedIn and copied a photo of her from Facebook. They then sent an appeal to her Facebook friends to donate money on Angela’s behalf to the “alumni fund” which turned out to be an illegal bank account in Kazakhstan. Her loved ones still grieving Angela’s loss and only recently returned from her funeral, now they were also faced with the complicated task of confronting this fraud. Let your Executor know what social media accounts you have and how to access them. Instruct your Executor to go to ‘My Account’ on each social media account and follow the links to Delete My Account.

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Making New Year’s Resolutions

Monday, January 12, 2015 @ 05:01 PM
posted by admin

The word resolve comes from the Latin verb solvere which means to loosen or to dissolve. In modern terms, we’ve stretched this definition to mean taking on a big or tough project and little by little “dissolving” it. Resolve also has a second meaning: to make clear and unambiguous, to bring to conclusion. Here the emphasis is on focusing in on the exact outcome you want. Taking both meanings together, you can craft some pretty potent resolutions.

Let’s say you want to get organized. Focus in on exactly what you mean by get organized. Maybe it’s to dig out of a complex, disorganized physical mess. Maybe you want to develop regular, long-term habits and routines that keep you on top of things. Or perhaps your resolution is to become a better time manager. Focus first; then dissolve it, break it down: Square foot by square foot, habit by habit and daily plan by daily plan.

Realize that many resolutions require behavioral changes over time. Such changes always work best when you get some help. Find a supportive, non-judgmental family member or friend to help you with your resolve, or consider hiring a professional organizer or an organizing coach at www.napo.net.

Resolving to Get Rid of Your Stuff

High on the list of New Year’s resolutions is getting rid of excess stuff. For many disorganized people, this is not as easy as it sounds. Some people lack information about the many options available for getting rid of stuff. Others just can’t seem to get the logistics to line up including finding the time, applying the effort, or preparing stuff to go. Most, I think, get stuck on the decision-making process itself.

I developed a set of Get Rid of Your Stuff flashcards. Because they are colorful, graphic and tactile (as well as informative) the flashcards give disorganized folks a simple tool for making what I call “de-acquisition” decisions.  “The flashcards helped me learn all the different ways to get rid of stuff,” my client said. “Donations, eBay, CraigsList, consignments, yard sales, giving things away for free to family or strangers – the list goes on and on.”

Professional organizers use them out in the field to help sort stuff, improve decision making, discuss de-acquisition options, and plan the logistics. But the flashcards are designed for anybody who wants to reduce clutter. They make excellent gifts and can be ordered at www.squallpress.net.

Resolving to Plan Your Digital Estate

Recently, I addressed the American Association of Daily Money Managers (AADMM). My AADMM colleagues report that estate planning is high up on their clients’ resolution lists. I’m not a money manager, accountant, tax or financial professional of any kind, so it’s not my role to give you specific advice about your estate. But I would like to tell you a story by way of introducing you to digital estate planning.

My client Maxine died suddenly. I was helping organize her digital and tangible documents. Maxine’s executor notified the banks and other financial institutions of her death. But there were passwords and user codes and security questions to answer to access Maxine’s accounts that took weeks of hard work to untangle. And just when the family thought the estate was well on its way being settled, digital assets emerged. There was a web-only checking account Maxine had in the cloud with no paper trail and a PayPal account without any hardcopy statements.

We all have tangible and digital assets and information. I read about a guy who owned a “digital sword” he purchased for $17,000 to play high-stakes, international video games and legally it was considered an estate asset. I’d like to suggest in 2015, that you:

  • Create a password-protected document (like an Excel spreadsheet) of your login information so your executor and family can settle your account with less fuss and muss. In addition to your online accounts, consider “invisible” (web-only) accounts like Emigrant Direct and Voya and other places money might stowed, like PayPal accounts.
  • Next, inventory your digital assets and list how to gain access to them. Include the aforementioned accounts plus Bitcoins, royalties you may have coming in from the sale of eBooks on Kindle and Nook, seller’s accounts you might have with eBay, digital swords – you’d be surprised how many assets you have when you sit down and think about it. Even your domain name might have value to your estate. Find out at sedo.com.
  • Consider the Excel spreadsheet or other document you create a part of your final documents. Lock it down with a password, disclosed only to your executor, of at least 15 mixed characters and numbers. Keep a hardcopy with your Will. Download it to a flash drive and hand it to your executor. Keep a copy for yourself on a flash drive and consider not having a copy on your hard drive at all. Some folks also like to store a copy in the cloud at www.legacylocker or www.finaldeparture.com.

Watch for my Digital Estate Planning Kit at year’s end. Meanwhile, you can download a free Digital Estate Plan checklist at www.squallpress.net

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What Neuroscience tells us about Getting Organized

Monday, October 20, 2014 @ 10:10 AM
posted by admin

Excerpt from the Washington Post

We’ve all heard the conventional wisdom for better managing our time and organizing our professional and personal lives. Don’t try to multitask. Turn the email and Facebook alerts off to help stay focused. Make separate to-do lists for tasks that require a few minutes, a few hours and long-term planning.

But what’s grounded in real evidence and what’s not? In his new book The Organized Mind, Daniel Levitin — a McGill University professor of psychology and behavioral neuroscience — explores how having a basic understanding of the way the brain works can help us think about organizing our homes, our businesses, our time and even our schools in an age of information overload.

Click here to read the interview with Levitin about why multi-tasking never works, what images of good leaders’ brains actually look like, and why email and Twitter are so incredibly addicting.

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The Get-Things-Done-Now-Guide for ADHDers

Sunday, February 2, 2014 @ 10:02 AM
posted by admin

Feeling overwhelmed, ADHD adults? Here are 11 how-to strategies for de-cluttering, managing paper, overcoming distraction and feeling less anxious about deadlines.

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More Sacrifice : Less Stress

Sunday, January 12, 2014 @ 11:01 AM
posted by admin

“If we’re too tipped to the side of fun in life and we neglect our work commitments, that is a kind of imbalance that can cause all sorts of stress such as unpaid bills, debt, not seeing things through, or a reputation for being unreliable. On the other hand, if we work ourselves to death and don’t tip things over to the fun, relaxing, recreating side of life, we can likewise be unhappy and stressed. So balance is important. I tend to take a long view on balance. For instance, when I’m writing a book, I can sacrifice friends, family, and fun because I can see the light at the end of the tunnel. So my life can be terrifically unbalanced in favor of work, but I know it’s only temporary. When I travel, I hardly do any work. I’m fine with knowing projects await me after I’m done goofing off. Try to be as proactive as you can about when you will deliberately unbalance your life in favor of work or leisure. And take a long view – life will balance out over the longer term. And oh yea, keep that light at the end of the tunnel nice and bright!”

Judith Kolberg – Award-winning Professional Organizer & Humble Thought-Leader

Excerpt from http://theothersideoforganized.com

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One Size Does Not Fit All

Thursday, January 9, 2014 @ 06:01 AM
posted by admin

Judith Kolberg’s Keynote Address
to the Japanese Association of Life Organizers (JALO), 2013 Annual Conference

In 1970, a manufacturer of panty hose decided to lower production costs. They made panty hose “One Size Fits All.” They determined what they thought was “the average” size of women’s legs. Women who were larger sizes were assured the nylon would stretch to fit and women who were smaller were told it would shrink to fit them. What do you think happened? Women abandoned “One Size Fits All” in droves and the manufacturers returned to offering panty hose is various sizes.

Categorizing Is Not “One Size Fits All”

Even our most fundamental organizing principles are not “One Size Fits All.” We assume, for instance, that all people categorize the same. Categories make it possible for us to put like-things together, a building block for sorting things, knowing where they are and retrieving them, and for organizing just about everything.

Parents teach children at an early age that their toys go here and their clothes go there and it is not a good idea to mix your toothbrush in with the soap dish. When they get older the categories get more precise. Legos go here, stuffed animals go there, and dolls go over here. In grade school an exercise called What Does Not Belong shows a picture of a bird, a shoe, a dog, and a cat. Most children realize the category is “animals” and they circle the shoe because it is the only non-animal and does not belong.

But one size does not fit all.

Click here to download the complete speech.

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Happy New Year!

Wednesday, January 8, 2014 @ 10:01 AM
posted by admin

Happy New Year and more importantly, Happy National Get Organized month!

For many people, ‘getting organized’ and ‘happy’ in the same sentence is a contradiction in terms. Brother International Corporation’s (BIC) recent study on personal organizing indicates that it can yield a sense of accomplishment, a feeling of calm and relaxation, and even—dare we say it—’happiness.’ Still people avoid it. My advice?

  • Write down a small, achievable organizing goal.
  • Don’t go it alone. Bring a (non-judgmental) friend or family member in for support.
  • Know when you need a pro.
  • Wait for a tipping point.

Click here to view the the complete Filehead newsletter.

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Getting Organized Podcast

Monday, November 4, 2013 @ 02:11 PM
posted by admin

Judith Kolberg is a pioneer in the field of chronic disorganization and in this interview with Francis Wade she shares the key insights from her book – Getting Organizing in the Era of Endless: What to do when information, interruption, work and stuff are endless but time is not!

Listen in to learn how to manage the excesses and downside of endless information, interruption, work, and stuff, while reclaiming your time.

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ADD Awareness Month

Friday, October 4, 2013 @ 05:10 AM
posted by admin

October is ADD Awareness Month. Awareness is a big deal. Awareness is being mindful of something worth knowing. What could be more worthwhile to know, be aware of, or mindful of than our health?

Judith Kolberg shares ways to take advantage of ADD Awareness Month so you take control of your ADD.

Read her newsletter here.

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