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Getting Organized in the Era of Endless

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Archive for the ‘Productivity’ Category

The Myth of You Can Work Anywhere, Anytime

Thursday, June 11, 2015 @ 06:06 AM
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The Myth of You Can Work Anywhere, Anytime - Judith Kolberg, fileheads.net

Picture Source: Picjumbo.com

 

How amazing is it to be able to work anywhere without regard to outlets, wires, walls, offices, or bosses? Latest statistics reveal the average American uses up to 3 mobile devices daily (source: McAfee.com.). The untethering of people to computing has made productivity shoot up. But just because we can work anywhere, anytime, doesn’t necessarily mean we should. That’s because no matter how mobile we are, different kinds of work still require different kinds of environments. Strategic planning, brainstorming, creative projects, and large group work thrives in open spaces with lots of light and windows and plenty of space to spread out. Loud talk, patching in people via Skype, and lots of input that might otherwise be considered interruptive are welcome in this scenario.

At the opposite end of the spectrum is intense, solitary work such as analysis and writing. This is best accomplished in smaller, quiet spaces, such as study cubbies at the library where you turn off your cell phone and interruptions are held to a minimum. A client of mine does her professional reading in the lobby of a local hospital across the street from her office. “That’s where I hide,” she tells me. Another client checks into a hotel for two days to do her taxes. “Only my family knows how to reach me. After working a few hours, I can take a swim, workout in the gym, or get a massage. Meals are convenient and the whole idea of a dedicated place seems to make me more productive.”

Kind of in the middle of the spectrum is purposeful small team or committee work that benefits from a lot of collaboration, decision-making and accountability. This is best accomplished in an environment of small tables, chairs that swivel, and an easy way to take notes or minutes.

The benefits of technology, especially computers, are crucial for any kind of productive work, but the physical environment also plays a huge role. Teachers in classrooms have known this for years. Steelcase recently conducted research on this topic concluding that even an ergonomically comfortable chair on rollers attached to adjustable work surface improves kids’ concentration.

When choosing the best place for working on a task, ask yourself these questions:

  • What is the task to be accomplished?
  • What level of focus does the task require?
  • What physical setting would best support the task?

 

If you want to learn more about how our world has changed into one full of infinite information, constant distractions and boundless stuff, I recommend my book Getting Organized in the Era of Endless: What to Do When Information, Interruption, Work and Stuff are Endless But Time is Not.

 

Other Posts You Might Enjoy

The Starbucks Effect

Work Creep

 

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The Starbucks Effect

Thursday, June 4, 2015 @ 06:06 AM
posted by admin
The Starbucks Effect - How working at a coffee shop can increase your productivity. From Judith Kolberg, fileheads.net

Picture Source: Picjumbo.com

It wasn’t a scientific survey. The results would never hold up under academic scrutiny, but when 50 people were asked the same question and 97% of their responses were the same, it’s safe to conclude you’re onto something. That’s what happened to me when I discovered what I call “The Starbucks Effect”™. I carried a clipboard to make me look official, and a couple of copies of my books proving that I am a published author. Choosing people way in the back of the coffee shop to interview (so I would not attract the attention of management), I put on a big smile and approached Starbucks customers who seemed to be working, rather than just hanging out.

“Hi, I’m sorry to interrupt. I’m Judith Kolberg, a local author doing research for my next book about getting organized. My survey takes less than 6 minutes. Mind if I ask you two brief questions?” For those agreeable, I asked: “Do you think Starbucks is a good place to get work done?” If they said, “No” I thanked them for their time and gave them a 10% off coupon on my books. I was looking for the people who said, “Yes, I think Starbucks is a good place to get work done.”

I made a wild assumption that chocolate and caffeine figured high into people’s explanation of why Starbucks is a good place to get work done. But I wanted to understand how a place as noisy and busy as Starbucks could be a good place to accomplish work. Thus, my second question: “It’s noisy in here,” I commented to each of my interviewees over the roar of the espresso machines, clatter of cups and loud din of voices. “Don’t you find the noise and commotion distracting?” To a person, the response was either “No” or “I don’t even notice it.”

Survey results

Is Starbucks a good place to get work done?

Yes          No          Total

38            12            50

Do you find the noise and commotion distracting?

Yes          No          Total

0              38            38

Huh? I’d always thought the best condition for getting work done was quiet places like libraries or cubicles. How can a place as noisy and busy as Starbucks not only be non-distracting, but actually be conducive to productivity? I call it the Starbucks Effect. Using the latest research on the brain and multitasking (check out The Organized Mind by Daniel Levitin) I believe it works something like this: The external distractions (voices, people coming and going, clattering plates, etc.) cancels out internal distractions such as random thoughts, ideas, worries, and that mental to-do list we all carry around with us. Once the external and internal distractions are roughly zeroed out, the task-at-hand comes into focus. More support: some people find a quiet environment devoid of activity very distracting. It lets those internal distractions run wild. This explains why some people go nuts in a library or can’t concentrate in a cubicle. I have to turn on a radio or TV when I’m writing in my office. Gotta have some noise.

So my questions to you are:
  • Is a coffee shop a good place to get work done?
  • Do you find the noise and commotion distracting?

 

If you want to learn more about how our world has changed into one full of infinite information, constant distractions and boundless stuff, I recommend my book Getting Organized in the Era of Endless: What to Do When Information, Interruption, Work and Stuff are Endless But Time is Not.

 

Other Posts You Might Enjoy

An Interview with Judith Kolberg

What Neuroscience Tells Us About Getting Organized

 

CALENDAR OF UPCOMING ORGANIZING EVENTS

Publish15 – June 13-14, 2015

Got a book inside you? Get a book coach! Publish15, an annual convention of publishers, authors, editors, and printers premiers June 12, 13 and 14 at the Forsyth Conference Center, Cumming, GA. Book coach and Publisher Judith Kolberg of Squall Press will be exhibiting. Come visit! Use promo code Pub25 for 25% off General Admission and Workshop passes. Visit Publish15 for more information.

Northern New Jersey Chapter of NAPO –  June 22, 2015.

Judith Kolberg will present “Creating Your Digital Estate Plan”. The one-hour presentation will address how to protect your “information afterlife” including transferring digital information to your executor, accounting for digital assets in your estate, and keeping digital mischief-makers out of your stuff.

Virtual Chapter of NAPO – August 10, 2015.

Judith Kolberg will present “Creating Your Digital Estate Plan”. The one-hour presentation will address how to protect your “information afterlife” including transferring digital information to your executor, accounting for digital assets in your estate, and keeping digital mischief-makers out of your stuff.

Institute for Challenging Disorganization (ICD) Annual Conference and Exhibition – September 17-19, 2015, Cleveland, OH.

National Association of Professional Organizers (NAPO) Annual Conference and Exhibition. May 18-21, 2016, Atlanta, GA

 

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